Exhibitor FAQs

A copy of the 2018 IRCE Exhibitor Prospectus is available here.

A copy of the detailed exhibitor schedule will be available in spring 2019.

We offer a variety of sponsorship opportunities ranging in price points. Sponsorship items are designed to provide brand awareness, give you additional exposure and drive more traffic to your booth during the show. To see our 2019 Sponsorship opportunities, view our Sponsorship Module here. Please note, you must be a contracted exhibitor to purchase sponsorships.

The Exhibitor Services Manual is available for download here.

A copy of the Action Item Checklist will be available in spring 2019.

10×20 Booth – Combine any two available 10×10 booths vertically. You’re unable to combine booths horizontally to create end-caps as it creates a line of sight issue.


10×30 Booth – Combine any three available 10×10 booths vertically.


20×20 Booth – We define an Island booth as a booth with aisles on all four sides. An Island Booth is a minimum 20×20 in size. We do not pre-plot island booths. Exhibitors are able to create their 20×20 booth by combining any 4 available 10×10 booths and we will remove the extra booths to create an island. We do not allow endcap or peninsula booths.

View the 2019 floor plan. To request a booth, follow the steps at the bottom of our Why Exhibit page.

The number of passes included with a booth depends on the size of the booth, as follows:

Booth

Sq. Feet

Number of Passes

Booth: 10×10

Sq. Feet: 100

Number of Passes: 1 Main Conference & 3 Exhibit Hall Only

Booth: 10×20

Sq. Feet: 200

Number of Passes: 2 Main Conference & 4 Exhibit Hall Only

Booth: 10×30

Sq. Feet: 300

Number of Passes: 2 Main Conference & 5 Exhibit Hall Only

Booth: 20×20

Sq. Feet: 400

Number of Passes: 2 Main Conference & 6 Exhibit Hall Only

Booth: 20×30

Sq. Feet: 600

Number of Passes: 2 Main Conference & 8 Exhibit Hall Only

Booth: 20×40

Sq. Feet: 800

Number of Passes: 2 Main Conference & 10 Exhibit Hall Only

Note: The main conference pass does NOT include workshops.

Booth fees include the following:

  • Booth space
  • Complimentary passes (quantity & type based on booth size)
  • Online presence as part of our interactive live floor plan located on the conference website.
  • Listing in the printed on-site conference guide (company name, description & up to 2 product/services categories)*
  • Listing and access to the official IRCE app
  • Invite a Customer Program which allows exhibitors to invite their customers & prospects to the show with a discount on published registration rates
  • Opportunity to receive priority points for next year’s booth selection

*Please note these items are subject to contract submission prior to the printed conference guide deadline.

A full exhibit hall schedule breakdown will be available in spring 2019.

IRCE regularly attracts CEOs, business owners and executives from enterprise level retail businesses, brand marketing executives and leaders from the biggest names in the business (including Walmart, Amazon, Google, and Target). By co-locating IRCE with two other leading retail shows, RetailX is the one industry event that represents 95% of a company’s capital expenditure budget. That means you can expect to meet with even more C-level decision makers and larger teams than ever before.

For more information, visit the Why Exhibit page.

IRCE 2019 Speaker Proposal Procedure

IRCE’s conference agenda is news-driven. We seek to dissect current and future challenges e-retailers face and provide innovative strategies and tactics to overcome them. We look for topics that demonstrate a unique understanding and expertise, relevance and timeliness.

Speaking opportunities at IRCE are filled by invitation only. There is no relationship between exhibiting/sponsorship at IRCE and securing a speaking slot on the conference agenda. While IRCE does not actively solicit speaker proposals, ideas for speakers and topics were considered during the review period of June 11, 2018, until July 16, 2018. Speaker submissions received after July 16, 2018, become backup proposals that supplement the initially developed agenda as needed. The agenda is completed by early fall and invitations are sent to prospective speakers in October. Please submit your proposal via email to 2019speakers@irce.com. Please send your proposal as a Word attachment or pasted into the body of an email message. Excel, PDFs and other formats will not be accepted. Please include:

Proposed Speaker(s):

Company, Name, Job Title, Phone, Email. If a bio is available, please include (bio not required).

Proposed Topic:

Please describe the topic the speaker would address. Be specific about why this topic is timely, relevant and compelling to the IRCE e-retailer audience and what attendee takeaways will be. We ask that speakers present fresh content not delivered previously from other retail industry stages.

Proposed Speaker’s Experience:

Provide the speaker’s prior speaking experience, especially to large audiences, the topics of past presentations and any additional information relevant to past experience. Links to online video of presentations (not interviews or panels) are welcome.

Additional Presenters:

We seek out retailer speakers because our retailer attendees want to hear directly from their peers. Nonretail speakers are required to recruit a retailer co-presenter to ensure the retail point of view is represented. Nonretail speakers who accept an invitation and fail to recruit a retailer co-presenter are replaced with a new speaker and new topic. Please provide proposed retailer co-presenter’s name, job title, company, contact information, experience and expertise.

Format:

The IRCE agenda is built on expert commentary prepared in advance, supported by a slide deck and timed to the allotted duration. IRCE does not feature “fireside chats.”

Internet and Electricity (including outlets) are NOT included with your booth purchase. All electrical must be ordered through Freeman. Electrical is programmed for the amount of power you ordered. Internet can be purchased separately if needed through the 3rd party internet provider, McCormick Place.

The Hyatt Regency McCormick Place starts selling out on popular dates very early. Limited rooms may become available once guest name and deposits are required to be submitted and any held rooms are released. We recommend booking a hotel within the IRCE block as early as possible, then checking back in early May when TBD rooms are released back into the block.

Please ensure you book directly with onPeak, our official hotel partner, to take advantage of the discounted hotel rates.

Hotels begin selling out as early as February and are booked on a first come, first serve basis. We do not keep a waitlist. The Hyatt McCormick is extremely popular and sells out quickly. If your selected nights are not available, please choose another hotel. If rooms at the Hyatt McCormick become available due to cancellations, we will notify all holders of reserved rooms within the IRCE block first.

Complimentary scheduled shuttle transportation is provided by IRCE between McCormick Place and other official hotels. Shuttle routes and more information will be available in spring 2019.

Cancellation and refund requests received prior to February 1, 2019, will be reviewed and considered for a full 100% refund. This includes Exhibit Hall Only Passes, Conference Passes, and Special Events. Cancellation and refund requests must be made in writing and emailed to customerservice@irce.com. Substituting a different person on an existing registration can be done by calling registration customer service at 800-465-5514. Please note the substitution must be within the same organization.


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