Welcome to the Exhibitor Resources Page. On this page you can find information on deadlines, rules, regulations, ordering furniture and services. Please note, this area is for current exhibitors only.


  • Manage your account
  • Access your free custom booth promotion widget
  • Purchase sponsorships
  • Access important exhibitor forms
  • Manage your press releases
  • Order lead retrieval
  • Edit booth information
  • Register booth staff
  • Update your company description and categories
  • Access free promotional tools

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The Exhibitor Service Manual (ESM) is an important resource for planning a successful exhibiting experience. It contains important information regarding show rules and regulations, mandatory forms, deadlines and ordering services through official show vendors. We recommend you review this information with your trade show coordinator and/or EAC(s). Freeman is the general service contractor for the show, you will be required to create a Freeman login to access the service manual if you do not already have one.


Use this checklist as a guide for important deadlines. Order by the deadline dates to save money or there will be additional charges. Please keep copies of all forms and bring them with you to show site.

  • Print Directory deadline - April 5
ASAPExhibitor Badge RegistrationElectronic submit
Questions? Call (800) 465-5514
ASAPHotel Reservations Deadlineirce.com
Questions? Call (855) 202-7078 
ASAPReview Sponsorship OpportunitiesSponsorship Module
April 5Booth Profile for Printed Event GuideElectronic Submit
April 30 / May 15Experient: Lead Retrieval Order (tiered discount deadline)Electronic Submit
May 13Submit company logo (if purchased) for the Event Guidelynn.sterling@emeraldexpo.com
May 31Submit Certificate of Insurance (Required)
    Click Here to Purchase
    May 31EAC Installation & Dismantling Form (Required)Electronic Submit
    May 31Hanging Sign Form (Required for all Island Booths)Electronic Submit
    May 31Island Booth Form (Required for all Island Booths)Electronic Submit
    May 31Freeman: Booth Package Form (Required)freemanchicagoES@freemanco.com
    May 31Freeman: Carpet (Carpet is not included w/booth and is required)
      May 31Freeman: Graphics & Signage, Booth Cleaning, Exhibit Installation, etc.Freeman
      June 4Savor... Chicago: Food & Beverage Cateringbcahill@mccormickplace.com
      June 6McCormick Place: InternetElectronic Submit
      Prior to ShowShare your "Invite a Customer" code with clients or prospects and save them $200
      off their IRCE pass. Can't find your code? Email us!


      Exhibitors must abide by all booth rules and regulations as outlined within the IRCE Exhibitor Service Manual and exhibit space contract. Please be sure to review all IRCE rules and regulations to avoid costly violation fees on-site. The service manual contains important show information, rules and regulations, discount deadlines and all show services.

      Did you know...

      • Hand carts and dollies are not permitted for exhibitor use.
      • Electricians must install all under-carpet electrical and manage distribution to all power points.
      • Cameras and video cameras are prohibited on the show floor.

      • Boxes, crates or packing material may not be stored anywhere in your booth.
      • No children under the age of 16 will be allowed into the show.

      Be sure to familiarize yourself with all IRCE rules and regulations as provided in the Exhibitor Service Manual as they will be enforced.


      All companies are required to provide a certificate of insurance.


      All booths must remain intact, staffed and open for business until the show closes at 4:00 pm on Thursday, June 27. Early booth breakdown is not allowed. IRCE Show Management will be documenting any early breakdowns.


      All personnel accessing on the show floor are required to wear an "EXHIBITOR" badge at all times.

      Please note, badges are not mailed prior to the show. You will need to pick up your badge up at the IRCE registration counters upon arrival.


      Call (800) 465-5514 with any registration questions.


      Freeman provides information to help all exhibitors maximize their show experience. Click on the video links below to learn more.


      • Hotel & Travel – OnPeak
      • Attendee/Exhibitor Email Provider – Reach Marketing
      • Email List Rental Provider – Reach Marketing
      • Lead Retrieval – Experient
      • Onsite Catering – Savor... Chicago

    • Attendee/Exhibitor Registration – Experient
    • General Service for Onsite: 
      • Furnishings, Freight, Labor – Freeman
      • Electrical – Freeman

      IMPORTANT - You may be contacted by third party companies purportedly offering services related to the event.  Please be aware that, despite potentially confusing language in their solicitations to you, many of these companies are not affiliated in any way with the event, are not endorsed by us, and may be offering services that are either subpar, misleading, or fraudulent.  We do not in any way endorse or condone these companies and we are not responsible for their behavior.  Any business arrangements regarding the event that you may make through unaffiliated third-party companies are at your own risk and expense.

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