IRCE

June 6-9, 2017
McCormick Place West, Chicago

FAQs

General

To learn more about IRCE terms and conditions, please review this document. 

IRCE Registration Terms and Conditions

Show Policies

No one under 21 will be admitted without written approval from show management. Early bird pricing ends at midnight Pacific Standard Time on Monday, April 4. Any pending registrations not confirmed at this time are subject to the price increase. Promo codes are valid for new registrations only. Pre-show pricing ends at midnight Pacific Standard Time on Saturday, June 4. IRCE accepts credit cards, checks and wire transfers for pre-event registrations. On-site registrations must be paid via credit card.

 

Cancellation / Refund Terms and Conditions

Cancellations and refund requests (for paid conference registrations) must be made in writing and emailed to IRCE@experient-inc.com. Cancellation requests received through Monday, April 4, 2016 will be refunded 75% of the total registration amount paid. Cancellation requests received between April 5, 2016 and May 6, 2016 will be refunded 50% of the total amount paid. Cancellation requests received after May 6, 2016 are non-refundable. Cancellation requests received with 48 hours of booking will be refunded 100% minus a processing fee. Substituting a different person on an existing registration can be done by calling IRCE registration at 800-465-5514 (toll free), 847-996-5814 (International residents).

 

Check and Wire Payments

Checks and wires will be accepted for registrations made prior to the event. All checks must be received by Monday, May 23. All wires must be received by Friday, June 3. After these dates, all payments must be made via credit card. Registrations pending payment will be placed in a pending state for no more than 3 weeks, after which they will be cancelled unless prior approval has been received by show management. All pending payments must be received before any price increase, otherwise pending registrations will be cancelled or subject to the price increase. Early bird pricing ends on April 4.

IRCE 2016 will be held in Chicago at the McCormick Place Convention Center in the West Hall on June 6 – 9, 2017.

Hours from 2016 are listed below as a reference only. Information will be updated for 2017 in the fall.

Conference Dates & Hours
Tuesday, June 7: Pre-conference Workshops, 8:30 a.m. – 4:45 p.m.
Wednesday, June 8 & Thursday, June 9: Main Conference, 8:30 a.m. – 5 p.m.
Friday, June 10: Post-conference Workshops, 8:30 a.m. – 3:30 p.m.

Exhibit Hall Dates & Hours
Tuesday, June 7: Evening Welcome Reception, 4 -6:30 p.m.
Wednesday, June 8: 9 a.m. – 6:30 p.m.
Thursday, June 9: 9 a.m. – 4 p.m.
Friday, June 10: Exhibit Hall Closed

Hours from 2016 are listed below as a reference only. Information will be updated for 2017 in the fall. 

 

Monday, June 6                 8:00am – 4:30pm
Tuesday, June 7                 7:00am – 6 pm
Wednesday, June 8         7:00am – 5:30pm
Thursday, June 9              7:00am – 4:00pm
Friday, June 10                  7:30am – Noon

Rules and information can be found here.

On-site registration must be paid via credit card. Checks, wires and cash will not be accepted.

IRCE does not have a formal dress code policy. Business casual is the most common dress for the event.

2301 S. Lake Shore Drive, Chicago, IL 60616

If arriving by Taxi, please let your driver know to drop you off at McCormick Place, West Hall at the Indiana Blvd. entrance. Closest cross street is Cermak and Indiana.

If parking, lot A is the preferable parking lot for IRCE. Find more details here: http://www.mccormickplace.com/attendees/getting-here.php

Please note: DO NOT use this address for shipping. Shipping information for exhibitors will be available in the exhibitor kit closer to the event.

 

 

Use the following link to book your hotel for IRCE. Please ensure you book directly with onPeak, our official hotel partner, to take advantage of the discounted hotel rates.: Travel Information.

Hotels begin selling out as early as February and are booked on a first come, first serve basis. We do not keep a wait list. The Hyatt McCormick is extremely popular and sells out quickly. If your selected nights are not available, please choose another hotel. If rooms at the Hyatt McCormick become available due to cancellations, we will notify all holders of reserved rooms within the IRCE block first.

 

Hotels for IRCE start selling out on popular dates in early January. Limited rooms may become available once guest name and deposits are required to be submitted and any held rooms are released. We recommend booking your hotel as early as possible, then checking back on May 2 when TBD rooms are released back into the block.

Please visit the McCormick Place Web site for detailed information on parking at the convention center. Note: Lot A is easily accessible from Level 3 of the West building.

Complimentary scheduled shuttle transportation is provided by IRCE between McCormick Place West and the following hotels during peak times: Hyatt Regency, Palmer House Hilton and Hilton Chicago. Shuttle routes and information can be found at: Shuttle Schedule.

Qualified Exhibit Hall Only Passes are available to retailers only. Vendors to the retail industry, analysts and agencies should register for the non-qualified exhibit hall only pass type. Additional concerns can be directed to qualified@irce.com

QUALIFICATION CRITERIA FOR IRCE Exhibit Hall Only Passes

IRCE defines a retailer as a company whose core business is to sell consumer goods directly to the end consumer via storefront, catalog, television, or online. (Chain restaurants are included in this definition.)

Please note: The registration fee for qualified attending retailers is $80 preshow / $100 onsite. Vendor, suppliers, analysts and others can register onsite for $410 preshow / $510 onsite.

You will be asked to provide proper credentials as outlined below.

IRCE is open to the trade only. To attend, you must provide identification to qualify your business, and separate identification to qualify each individual employee from your store or company.

Please submit ONE forms of Company and ONE form of Employee identification. Please note that acceptable Employee identification must be submitted for each registrant. We reserve the right to request additional business identification if deemed necessary.

REQUIRED company identification:

Several recent invoices from industry manufacturers or vendors for goods or services purchased at wholesale/in quantity.

Additional Acceptable COMPANY identification includes at least ONE of the following:

Active website address through which company business can be validated

Resale tax certificate for industry-related business

Acceptable EMPLOYEE identification includes at least ONE of the following:

Copy of cancelled company payroll check or pay-check stub

Copy of W-2 form

Copy of company credit card with both employee’s and company’s name

Copy of company insurance card with employee’s name

To maintain PCI Compliance, be sure to black out the following information prior to sending your credentials: credit card numbers and any government issued ID, Sales, Tax or SSN numbers.

After June 1, 2016, all documentation must be presented ONSITE. Please allow 10 business days from the time you upload your credentials for your registration to be reviewed. Your approval status will be emailed to you upon review.

*To upload credentials, click on the link below which will log you into your registration. Navigate through to the Group Summary page, find your name in the table and click on the Upload Credentials link to the right of your name.

If you have questions regarding your registration, email qualifiedIRCE@emeraldexpo.com.. If your primary business is that of a brand or service provider, your registration as a Buyer attendee will not be approved and you will need to re-register as a Non-Buyer attendee via email to qualified@irce.com

IRCE does not sell or otherwise provide the attendee list to any outside party, including exhibiting companies.

IRCE 2017 Speaker Proposal Procedure
Speaking opportunities at IRCE are filled by invitation only. The agenda is developed by early
fall and invitations are sent to potential speakers in October. While IRCE does not actively
solicit speaker proposals, we will consider ideas for speakers and topics during the review
period June 11, 2016, until July 15, 2016. Speaker submissions received after July 15, 2016
become part of a secondary consideration set of backup proposals.
Please submit your proposal via email to: 2017speakers@irce.com

In Your Submission, Please Include:
· Proposed Speaker
Company, Name, Job Title, Phone, E-Mail. If a bio is available, please include (bio not
required).
· Proposed Topic
Please describe the topic the speaker would address. Be specific about why this topic is timely,
relevant and compelling to the IRCE retailer audience and what attendee takeaways will be. We ask that speakers present fresh content not delivered previously from other retail industry stages.
· Proposed Speaker’s Expertise
Provide what unique knowledge and insights the speaker would bring to the table in
terms of expertise in the e-retailing sector.
· Proposed Speaker’s Experience
Provide the speaker’s prior speaking experience, especially to large audiences, the
topics of past presentations, and any additional information relevant to past experience. Links to
online video of presentations (not interviews or panels) are welcome.
· Additional Presenters
Speakers who are not retailers are required to secure a retail co-presenter to provide the retail
perspective of the proposed topic. Please provide that co-presenter’s name, job title, company,
contact information, experience and expertise.
– Format
Panel discussions, with a facilitator moderating, do not fit our format. The IRCE agenda is built
on expert commentary prepared in advance and timed to the allotted duration.

 

Attendee

IRCE Registration Terms and Conditions

Show Policies

No one under 21 will be admitted without written approval from show management. Early bird pricing ends at midnight Pacific Standard Time on Monday, April 4. Any pending registrations not confirmed at this time are subject to the price increase. Promo codes are valid for new registrations only. Pre-show pricing ends at midnight Pacific Standard Time on Saturday, June 4. IRCE accepts credit cards, checks and wire transfers for pre-event registrations. On-site registrations must be paid via credit card.

 

Cancellation / Refund Terms and Conditions

Cancellations and refund requests (for paid conference registrations) must be made in writing and emailed to IRCE@experient-inc.com. Cancellation requests received through Monday, April 4, 2016 will be refunded 75% of the total registration amount paid. Cancellation requests received between April 5, 2016 and May 6, 2016 will be refunded 50% of the total amount paid. Cancellation requests received after May 6, 2016 are non-refundable. Cancellation requests received with 48 hours of booking will be refunded 100% minus a processing fee. Substituting a different person on an existing registration can be done by calling IRCE registration at 800-465-5514 (toll free), 847-996-5814 (International residents).

 

Check and Wire Payments

Checks and wires will be accepted for registrations made prior to the event. All checks must be received by Monday, May 23. All wires must be received by Friday, June 3. After these dates, all payments must be made via credit card. Registrations pending payment will be placed in a pending state for no more than 3 weeks, after which they will be cancelled unless prior approval has been received by show management. All pending payments must be received before any price increase, otherwise pending registrations will be cancelled or subject to the price increase. Early bird pricing ends on April 4.

Checks and wires will be accepted for registrations made prior to the event. All checks must be received by Monday, May 23. All wires must be received by Friday, June 3. After these dates, all payments must be made via credit card.

Registrations pending payment will be placed in a pending state for no more than 3 weeks, after which they will be cancelled unless prior approval has been received by show management. All pending payments must be received before any price increase, otherwise pending registrations will be cancelled or subject to the price increase. Early bird pricing ends on April 4.

Group discounts are available. To inquiry if you group qualifies, please contact Jini Taylor at jini.taylor@irce.com.

One day passes for the main conference are not available. Workshop only passes allow access to the workshop day on June 7 and/or June 10.

Two networking receptions take place in the exhibition hall during IRCE.

June 7 | 4 – 6:30 p.m. | Welcome Reception

Kick off IRCE as attendees and exhibitors gather for a warm welcome to IRCE 2016 on the evening before the main conference kicks off.

June 8 | 4 – 6:30 p.m. | Cocktail Networking Reception

After a full day of education a well-deserved break awaits conference attendees in the exhibit hall.

A full list of events taking place in the exhibit hall, as well as networking and break areas, can be found here. 

A Workshop Day offers 3 concurrent workshops centered around a single theme/topic, with all sessions covering specific issues pertaining to that topic. For example, the Mobile Workshop focused on Mobile issues only. The workshops take place June 7 and June 10. All sessions can be mixed and matched during the day you attend.

Conference Day (noted on agenda as “Main Day 1”, “Main Day 2” and taking place June 8 & 9) offers morning keynotes followed by multiple sessions categorized by track, such as “E-Marketing” and “Managing Technology”. All sessions can be mixed and matched during the day you attend, you do NOT need to stay in one track or workshop the entire time.

Exhibit hall only passes are valid for the duration on the event when the exhibit hall is open. The exhibit hall opens in the late afternoon (4-6:30 p.m.) on June 7 for a Welcome Reception. The exhibit hall is open all day on June 8 (9 a.m. – 6:30 p.m.) and June 9 (9 a.m. – 4 p.m.) The exhibit hall is NOT open on Friday, June 10.

Exhibitor

Online Library

The 2016 online library is available via www.ircecontent.com. The price for access is $49 until September 1. After that time, the price will increase to $99.

All audio and video (if captured), synced up to the PowerPoint presentations for all sessions taking placing during workshop days or during the main conference.

The 2016 online library is available via www.ircecontent.com. The price for access is $49 until September 1. After that time, the price will increase to $99.